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VAVIRGINIA
HR consulting for behavioral health · Virginia

HR built for Virginia behavioral health

“I have to pass a proctored state exam before my application is even reviewed, and my whole licensing rulebook is being rewritten underneath me.”

That is the Virginia reality right now. We build documentation that holds through a DBHDS review and a regulation overhaul.

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Credits toward any TWF Signature Program. We answer within 2 hours.
Built only for health and human servicesSHRM-certified leadershipEEOC administrative law judge on our counsel bench18-month placement guarantee
The numbers your state publishes

Three facts about working in Virginia

Every figure below comes from a Virginia state document or a federal dataset the state itself cites. Follow the link and read it yourself.

14,258
people on the Virginia DD waiver waiting list as of November 25, 2025
Virginia DBHDS, Developmental Disability Waivers legislative fact sheet, January 2026. Read the source
1,899
human rights citations issued to DBHDS licensed providers in fiscal year 2025
Virginia DBHDS, Fiscal Year 2025 Annual Report, December 1, 2025. Read the source
85%
passing score required on the proctored DBHDS exam before a priority application is reviewed
Virginia DBHDS Office of Licensing, Initial Applicant Orientation memo, October 23, 2025. Read the source
Not our words. Theirs.

What your regulator actually wrote

We read the rule text, the provider manuals, and the bulletins so you do not have to. Each quote below is copied from the primary document and linked to it.

“
Applications submitted for Priority 1 or 2 services without prior completion of the Initial Applicant Orientation and Comprehensive Knowledge Exam will not be reviewed under the priority timeline.
Virginia DBHDS, Office of LicensingInitial Applicant Orientation for Priority 1 and Priority 2 Service Applications, October 23, 2025
Read the source document →
“
The provider staffing plan shall not include volunteers or students and shall not rely on students or volunteers to supplant direct care positions.
Virginia Administrative Code, DBHDS licensing regulations12VAC35-105-590, Provider staffing plan, Amended effective June 19, 2025
Read the source document →
“
Each employee or contractor personnel record shall be retained in its entirety for a minimum of three years after the employee or contractor termination of employment.
Virginia Administrative Code, DBHDS licensing regulations12VAC35-105-430, Employee or contractor personnel records, Amended effective June 19, 2025
Read the source document →
Problem, proof, program

What we would fix first in Virginia

Three problems we hear from Virginia operators, the published evidence behind each one, and the program we run against it.

The problem
“I cannot get a new service licensed without passing a state exam first.”
The evidence
Since November 7, 2025 DBHDS requires a 16 module orientation and a proctored exam scored at 85 percent or better before a priority application is reviewed.
The program
Compliance Confidence →
What you get
Licensing readiness, policy library, and documentation prepared to DBHDS standards by credentialed HR leadership.
The problem
“Human rights citations keep landing on my desk.”
The evidence
DBHDS issued 1,899 human rights citations in fiscal year 2025, and 65 percent of them went to developmental disability providers.
The program
Compliance Confidence →
What you get
Policy, training, and incident documentation systems built for the reviewers who actually read them.
The problem
“My staffing plan leans on people the regulation says I cannot count.”
The evidence
12VAC35-105-590 bars volunteers and students from the provider staffing plan and from supplanting direct care positions.
The program
PlacementCare →
What you get
Direct-hire recruiting that fills the positions the plan requires, backed by our 18-month placement guarantee.
Compliance Confidence is where most Virginia engagements start →
$1,750

Start with the Workup

A full diagnostic of your workforce across eight dimensions, scored and mapped, with the gaps ranked. It credits toward any TWF Signature Program.

Ninety minute assessment across eight dimensions
A written risk map and Workforce Health Score
Program recommendations matched to your gaps
The full $1,750 credits forward if you engage
Send my details instead
Canonical pricing is published on our pricing page. We answer within 2 hours.
Who we serve in Virginia

Built for the organizations others find too complex

Behavioral health and mental health clinicsIDD and developmental disability providersSubstance use and addiction treatmentCertified Community Behavioral Health ClinicsCommunity health organizationsResidential and group homesNonprofit human services agencies
18 months
Every direct placement is backed for 18 months. If they leave, we replace them.
The bench
A former EEOC administrative law judge and practicing employment counsel sit on our advisory bench.
2 hours
We respond to new inquiries within 2 hours.
Open data
We publish workforce data for 24 Southeast metros. Cite us. Most firms gate everything.
Questions Virginia operators ask

Straight answers

Do you know the DBHDS licensing regulations?

Yes. We build to 12VAC35-105, including the staffing plan, personnel record, background check, and training requirements amended in June 2025, and we track the pending overhaul that will replace the chapter.

Can you help with a new license application?

We prepare the policies, personnel systems, and documentation a DBHDS application requires. The proctored Comprehensive Knowledge Exam itself must be taken by your applicant.

How fast do you respond?

We respond to new inquiries within 2 hours.

What does the first step cost?

The Workup diagnostic starts at $1,750 and credits toward any TWF Signature Program.

Metro pages: Atlanta · Charlotte · Raleigh · Durham · Greenville NC · Nashville · Richmond · Jacksonville · Birmingham. Open workforce data for 24 metros lives at our public dataset.

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Industry Recognized

Sector-Specialized. Enterprise-Certified.

Certified HR Team
Team includes PHR-certified and licensed clinical professionals
HIPAA Compliant
Healthcare Data Standards Met
CARF / Joint Commission
Accreditation-Aligned Deliverables
Medicaid Billing Aligned
Federal & State Compliance Standards
Other states we serve
North CarolinaGeorgiaSouth CarolinaTennesseeFloridaAlabama